Process Map

The full source-to-pay lifecycle — March 2026

Following one purchase: REQ-2044 (laptops for IT, DKK 42,000) → PO-3324. This is the complete procurement process, source to pay — from running an RFQ to releasing payment. Tap Open on any stage to jump into that module, or Mark done to step through the flow. Stage 8 is where No-PO-No-Pay blocks invoices that have no purchase order.

Lifecycle stages

11

Source → pay

Stages complete

5 / 11

45% of cycle

Open items

2

Need attention

Compliance gate

No-PO-No-Pay

Active

Cycle progress

5 of 11 stages complete

45%

Source-to-Pay lifecycle

Sourcing & RFQ

Complete

Invite suppliers, collect quotes, compare on price and lead time before committing.

Owner: ProcurementRFQ-121 awarded · −13%
Open

Award & contract

Complete

The winning quote becomes a framework or SLA so pricing is locked in.

Owner: Category ManagerCTR-2202 active
Open

Supplier onboarded

Complete

Approved supplier is added to the vendor master and synced to the ERP.

Owner: Procurement8 approved suppliers
Open

Requisition raised

Complete

Requester submits a purchase requisition against a budget line.

Owner: Anders Holm · ITREQ-2044 · DKK 42,000
Open

Budget check & approval

Complete

Manager and budget owner approve before any commitment is made.

Owner: Finance ManagerApproved 2 levels
Open

Purchase order issued

In progress

Approved requisition is converted to a PO and sent to the supplier.

Owner: ProcurementPO-3324 issued
Open

Goods / service receipt

Pending

Warehouse confirms goods or services were delivered against the PO.

Owner: Warehouse1 partial receipt
Open

3-way match & No-PO-No-Pay

Action needed

Invoice is matched to PO + receipt. Invoices without a PO are blocked.

Owner: Accounts Payable2 blocked · 2 exceptions
Open

Finance posting & accrual

Pending

Matched invoices post to the GL; received-not-invoiced goods accrue for close.

Owner: FinanceGR/IR accruals
Open

Payment release

Pending

Only fully matched invoices enter the SEPA run; held items never pay.

Owner: Automation2 held
Open

Spend analytics & savings

Pending

Spend is analysed to find the next off-contract category to source.

Owner: ProcurementSavings tracked
Open

Demo workflow · synthetic data · procurement.myclienta.com